UPS Ltd’s Legal Team based in Mississauga, ON is inviting applications from suitable candidates for the position of Paralegal. UPS Ltd’s Legal Team oversees legal matters and compliance. Specializing in corporate law and regulatory affairs, it ensures legal adherence. Through contracts and litigation management, the division safeguards UPS’s interests and navigates legal complexities, contributing to UPS’s operational integrity and market standing in the competitive logistics industry. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: UPS Ltd
Division: Legal Team
Position: Paralegal
No of Vacancies: 1
Salary: Salary is not mentioned, $20.00-$25.00 hourly estimated salary
Employment Type: Permanent
Location: Mississauga, Ontario, Canada
Job ID: R24003113
Zip Code: L5S 1E2
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have college Diploma and/or University Degree – Paralegal or related field
Experience: Candidates should have experience in project management
Physical Requirements:
- The candidates should demonstrate the ability to complete complex projects and be detail-oriented
- The candidates should be able to multi-task and work with minimum supervision
Other Requirements:
- The candidates should have strong communication abilities, including written and oral presentation skills and ability to task and manage projects simultaneously
- The candidates should possess outstanding time-management skills, specifically in the areas of planning and organization and demonstrate superior analytical and problem-solving skills
- The candidates should have excellent computer skills, including proficiency in Microsoft Word, Excel, PowerPoint, and Outlook and possess excellent interpersonal relationship skills
- The candidates should have a general understanding of core business procedures such as accounts receivable, accounts payable, payroll, and order entry, as well as package operations
- The candidates should have the ability to handle situations with tact and diplomacy, be strategic thinkers and have the ability to draw upon resources from groups and lend resources to groups
- The candidates should be committed to a team environment and have the ability to act as a leader/team player, as appropriate. Additionally, possessing a Paralegal license to practice from the Law Society of Ontario is required
Responsibilities:
- The candidates should be able to ensure all law firm invoices are received on time each month, print copies, and save files for historical data and able to key invoices into either UPS Canada or UPS SCS excel spreadsheet for cost tracking vs. the department’s budgeted plan
- The candidates should be able to key and/or review invoices in Passport, ensure billing amounts match, correct cost allocations, approve invoices, and forward to the UPS Legal team and able to research and respond to customer and/or legal demand letters regarding lost, damaged, or late packages
- The candidates should be able to monitor all invoices to ensure they are paid timely through Corporate, work with all law firms as new files are assigned to them to open matter IDs and set up proper billing in Passport
- The candidates should be able to research and collect all relevant information for any lawsuits received regarding package claims
- The candidates should be able to assign external lawyer and provide them all documentation and instructions regarding claim, work with external lawyer to file necessary responses and documentation, attend pre-trials, mediations, and trials with external lawyers and serve as UPS expert witness when required
- The candidates should be able to open files for Legal Department, assigning file numbers, and labeling files as needed, closing files as needed and sending to Iron Mountain for proper record retention, maintaining files at Iron Mountain and arrange for destruction of files as per UPS Record Retention guidelines
- The candidates should be able to be the Record Retention representative for the Legal Department, paying monthly invoices for Iron Mountain, Thomson Reuters, Arkadin, and other services needed by Canada Legal Department, arranging for process serving on an as-needed basis and accepting any legal servings filed at District Office
- The candidates should be able to manage and control legal holds in the Passport and Exterro systems as required by ongoing legal matters, work with Corporate Legal group and Information Security in Mahwah N.J. when Canada Legal needs to retrieve information from UPS systems
- The candidates should be able to work with external counsel corporate clerks to ensure all annual registrations, business names, and other corporate filings are completed for both UPS Canada and UPS SCS, provide updates on Officers and Directors of both corporations, arranging for changes to be made as assignments are changed
- The candidates should be able to arrange for preparation of annual and special resolutions of the Board of Directors/Shareholders are drafted and reviewed for all Canadian UPS entities, ensure annual financials and resolutions are completed before June 30 every year for both corporations – this involves working with Tax, Corporate Legal, and external counsel
- The candidates should be able to ensure UPS Canada Retirement Committee annual reports are prepared and included with UPS Canada annual resolutions, complete Stats Canada questionnaires yearly for both corporations, maintain Canada Firearms License with the RCMP for UPS Canada
- The candidates should be able to requisition funds for all legal settlements, working with Payroll and Accounts Payable to ensure cheques are issued to proper vendors and that deductions are made when necessary and that all funds are received on a timely basis
- The candidates should be able to work with Occupational Health & Safety group, Labour and HR to identify employees that have been on LOA for more than 18 months (PT) and two years (FT), send out contact letters asking for medical documents to sustain continued absence, track all letters and responses, send follow up letters where needed
- The candidates should be able to review medical documentation with UPS lawyer to determine if employee can return to work, arrange for accommodation searches, diarize for follow up requests, prepare severance for employees being frustrated, ensure all AWOL files have proper documentation and are maintained at Xerox site once file is closed, maintain control log for all AWOL employees, track all severance issued
- The candidates should be able to prepare, issue and track NDAs for UPS special projects, work with law firm to ensure all Canadian work permits for staff foreign service managers are issued when needed and then tracked for renewal purposes, assist Ex-Pat Staff Members and Region staff in obtaining and renewing US L-1 Visas
- The candidates should be able to prepare business visitor letters for non-Canadian employees that need to travel to Canada for business or training purposes, receive all requests from lawyers for employee information, verify employment in GEMS and then collect requested information such as payroll detail, benefit detail, and disability detail, prepare letter and invoice responding to law firms with all documents
- The candidates should be able to receive all Legal documents for the company, review and dispatch as necessary to responsible department or individuals, collect information requested in Subpoenas, prepare Affidavits, and respond back within deadlines
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!