Carleton University’s Administrative department based in Ottawa, ON is inviting applications from suitable candidates for the position of Financial assistant. Carleton University’s Administrative department oversees the institution’s administrative functions, including finance, human resources, and facilities management. It ensures efficient operations and supports academic and research activities. It enhances organizational effectiveness and fosters a conducive environment for teaching, learning, and innovation at Carleton University. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Carleton University
Department: Administrative
Position: Financial assistant
No of Vacancies: 1
Salary: $64074.00 – $70040.00 Yearly
Employment Type: Continuing/Full Time
Job Type: Career Development Assignment (CDA)
Employee Group: CUPE 2424
Job Category: Administrative
Location: 1125 Colonel By Dr, Ottawa, ON K1S 5B6, Canada
Shift: 35 Hours Per Week
Job ID: J0324-0227
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of three (3) year post secondary education, including courses in accounting, procurement, and administration
Experience: Candidates should have minimum of five years related experience preferably in a maintenance or facility management environment
Physical Requirements:
- The candidates should have the ability to work quickly and accurately under pressure and the ability to multitask
Other Requirements:
- The candidates should have a sound knowledge of purchasing, inventory, and order processing procedures and possess excellent oral communication and interpersonal skills, including the ability to negotiate with external customers and senior-level faculty and staff from various departments
- The candidates should have a strong knowledge of personal computer operation, including fast and accurate data entry skills and possess a thorough knowledge of database systems, word processing packages, and spreadsheet software, especially Microsoft Access, Microsoft Word, and Microsoft Excel
- The candidates should demonstrate the ability to act independently and use initiative, showing resourcefulness and sound decision-making ability and have strong accounting skills
- The candidates should have the ability to reconcile accounts and maintain an audit trail to enable credits to be obtained and possess excellent clerical skills, including office organization and filing methods
- The candidates should have good written communication skills and have experience with computerized maintenance management systems (Maximo)
- The candidates should have experience with accounting software systems such as FAST, Banner and have a sound knowledge of the University and departmental structure and regulations
- The candidates should have excellent customer service skills to represent FMP in a professional manner, along with knowledge of computerized maintenance management systems
Responsibilities:
- The candidates should be able to supervise and provide direction to the Billing Clerk on day-to-day duties, review and approve billings for recoverable expenditures, and process orders for materials and contractor service work, reporting directly to the Manager, Administrative Finance
- The candidates should be able to review documentation for payment processing, maintain related filing systems, update the Main Stores inventory database, and update the blanket purchase order database
- The candidates should be able to be responsible for processing purchase requisitions, cheque requisitions, invoices, eShop Requisitions, journal vouchers, and cash receipts, ensuring transactions are valid with no discrepancies
- The candidates should be able to generate journal vouchers to correct posting errors and work with managers to ensure contract renewals for services and maintenance are up-to-date to avoid financial loss and disruption to procurement requirements of the department
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!