City of Edmonton’s Parks and Roads Services department is inviting applications from suitable candidates for the position of Administrative clerk II. City of Edmonton’s Parks and Roads Services department focuses on maintaining green spaces and transportation infrastructure. It provides upkeep for parks, trails, and recreational facilities while managing road maintenance and snow clearing for safe transportation. Through efficient operations and community engagement, it ensures Edmonton remains a livable and vibrant city for residents. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: City of Edmonton
Department: Parks and Roads Services
Position: Administrative clerk II, Director’s Office/W/D Pro clerk II
No of Vacancies: 1
Salary: $41690.050 – $51769.020 Annually
Employment Type: Permanent/Full time
Union: CSU 52
Location: 16th Floor Edmonton Tower, 10111 104 Avenue Edmonton T5J 0J4, Canada
Shift: Monday to Friday (33.75 hours per week)
Job ID: 48945
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have High School Diploma, including business subjects with an emphasis on general office practices, or completion of an office administration certificate
Experience: Candidates should have 2 years progressively responsible related administrative experience, preferably in an executive office
Physical Requirements:
- The candidates should demonstrate the ability to perform assigned tasks with a high level of accuracy
- The candidates should possess the ability to manage a large volume of work with conflicting demands and timelines
Other Requirements:
- The candidates should demonstrate the ability to work independently and professionally within a team environment as appropriate and make decisions on issues that may be sensitive, time-sensitive, and/or confidential
- The candidates should possess exceptionally strong verbal and written communication skills and have excellent skills with grammar, punctuation, and spelling, with a high level of accuracy, ensuring documents conform to City of Edmonton formats
- The candidates should focus on excellent customer service with the ability to handle various inquiries and maintain effective working relationships within a multidisciplinary team and have the ability to make decisions independently and in accordance with established policies and procedures
- The candidates should demonstrate excellent time management and organizational skills, with the ability to efficiently and effectively manage competing priorities and have a proven ability to effectively handle sensitive information using discretion
- The candidates should be able to establish and maintain effective working relationships with a focus on balancing competing requirements within the various units and ensuring service is delivered accordingly and have strong knowledge of software and databases including SAP, POSSE, and Peoplesoft
- The candidates should have proficiency in the use of a variety of software including Google suite of applications and Microsoft Office Suite and have experience with a high volume of purchase orders and job costing
- The candidates should demonstrate the ability to work in cross-functional teams, across programs, and work collaboratively to share resources and information
- The candidates should demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated, and Excellent, fostering an environment for others to do the same. They should also demonstrate the foundational competencies, key behaviors, and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker, and Creative Innovator
Responsibilities:
- The candidates should be able to provide support to the section director as well as general support to the section and able to build collaborative working relationships and be dedicated to meeting internal and external client requirements
- The candidates should be able to demonstrate both teamwork and independent decision-making skills regarding diverse and varied duties and assignments and serve as a positive and professional liaison between various teams within the Branch
- The candidates should be able to collaborate with the BMO Clerk and other Section clerks for calendar management activities and create, improve, and implement templates and processes related to typical correspondence and requests for information
- The candidates should be able to format and draft various documents such as memos, letters, and inquiry responses and provide background information, prepare agendas, take, transcribe, and distribute meeting minutes
- The candidates should be able to maintain awareness of the Director’s schedule and track all incoming and outgoing correspondence for the Director’s Office and create, process, and maintain files and/or scanning and filing documents in accordance with Corporate/Departmental records management
- The candidates should be able to provide support for tracking and management of payroll time entry and ensure document management, retention, disposition, and distribution adhere to FOIP requirements and provide diversified administrative support to the Director, including calendar management by assessing and prioritizing meeting requests
- The candidates should be able to provide administrative support for recruitment processes, including scheduling interviews, preparing packages, and coordinating logistics and support committees and meetings, including managing logistics, scheduling, preparing agendas, managing attendance lists, taking minutes, and following up on action items
- The candidates should be able to coordinate and maintain work space requirements, furniture, office equipment/supplies, and phone inventory, including purchases, updates/changes, maintenance, and troubleshooting
- The candidates should be able to perform high volume daily data entry into Ariba, create and process purchase requisitions, reconcile and process invoices, and coordinate corporate procurement card transactions, review, and obtain approvals
- The candidates should be able to perform any other related duties as required
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!