Carleton University’s Cognitive Science Department based in Ottawa, ON is inviting applications from suitable candidates for the position of Graduate administrator. Carleton University’s Cognitive Science Department specializes in the study of the mind and intelligent systems. It offers interdisciplinary programs that blend psychology, neuroscience, AI, and philosophy. The department integrates theory with practical applications, preparing students for diverse careers. Its research-driven approach and collaboration across fields enhance its impact in academia and industry. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Carleton University
Department: Cognitive Science
Position: Graduate administrator
No of Vacancies: 1
Salary: $64551.00 – $70498.00 yearly
Employment Type: Full time
Job Category: Administrative
Location: Ottawa, ON, CA
Shift: 35 Hours/Week
Job ID: J0824-0109
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of three-year university degree
Experience: Candidates should have four years of academic administrative experience
Physical Requirements:
- The candidates should be able to organize work, determine priorities, work under pressure to meet deadlines, and adapt to change
- The candidates should demonstrate initiative and the ability to work independently
Other Requirements:
- The candidates should possess problem-solving skills and sound judgment for day-to-day resolution of problems and interpretation and implementation of University, Department, and graduate program policies and procedures
- The candidates should have excellent interpersonal skills for addressing student needs, queries, and daily contact with Faculty and the public
- The candidates should be able to maintain confidentiality and a thorough knowledge of University operating procedures
- The candidates should have excellent administrative and record-keeping skills, as well as strong written and verbal communication skills, preferably in a post-secondary setting
Responsibilities:
- The candidates should be able to administer the Ph.D. and M.Cog.Sc. programs, including providing advice on program requirements, academic regulations, and the Collective Agreement (CUPE 4600-Unit 1) for teaching assistants
- The candidates should be able to prepare and process admission applications, including analyzing transcripts and calculating grade point averages
- The candidates should be able to advise the Graduate Supervisor and graduate students on admission policies, guidelines, and financial assistance, and liaise with the Faculty of Graduate and Postdoctoral Affairs (FGPA)
- The candidates should be able to process documents critical to graduate students’ progress, coordinate academic audits, monitor academic standing, and assist with scholarship and awards applications
- The candidates should be able to respond to student inquiries regarding admissions, prepare admissions documentation for the Graduate Supervisor, and assist with registration
- The candidates should be able to support the examination process, including assembling thesis defense boards and preparing graduation lists, ensuring students’ eligibility to graduate
- The candidates should be able to administer a student database, including funding information and academic status, and generate statistical reports
- The candidates should be able to assist in organizing the Cognitive Science Spring Conference, graduate student orientation, and graduate recruitment
- The candidates should be able to manage the website in consultation with the Departmental Administrator, Undergraduate Administrator, and the Chair
- The candidates should be able to cover the duties of the Departmental Administrator and Undergraduate Administrator when they are ill or on holiday
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!