Hiring Benefits specialist | $48.05 hourly

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  • Canada


City of Victoria’s Finance department is inviting applications from suitable candidates for the position of Benefits specialist. City of Victoria’s Finance department is essential for fiscal responsibility and municipal operations. Specializing in financial management, budgeting, and strategic planning, it ensures transparent and prudent fiscal practices. It plays a crucial role in sustaining Victoria’s financial health, contributing to the city’s reputation as a well-managed and economically stable municipality. The candidates selected for the vacancy will be required to start the work as soon as possible.

Job Description:

Employer Name: City of Victoria
Department: Finance
Position: Benefits specialist
No of Vacancies: 1
Salary: $48.05 hourly
Employment Type: Regular/Full Time
Union: CUPE Local 50
Location: 1 Centennial Sq, Victoria, BC V8W 1N9, Canada
Shift: Monday to Friday (35 hour work week)
Job Code: 4458
Competition Number: 24/14

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have High school graduation or a diploma or degree in Human Resources, Business Administration, Finance, Accounting, or a related field
Experience: Candidates should have 4 years of related experience including payroll and benefits administration in a payroll environment or an equivalent combination of education and experience

Physical Requirements:

  • The candidates should be able to sit with arms unsupported while keyboarding
  • The candidates should have the ability to meet multiple payroll and outside agency deadlines
  • The candidates should be capable of maintaining extended periods of intense concentration while performing calculations or analysis
  • The candidates should be able to focus on source documents and the computer for short periods in an office environment
  • The candidates should demonstrate the ability to work positively and cohesively in a team environment, as well as on an individual basis
  • The candidates should have the ability to maintain periods of intense concentration with frequent interruptions that demand immediate attention

Other Requirements:

  • The candidates should possess comprehensive knowledge of accounting principles and procedures, with a strong understanding of current Canadian Payroll legislation
  • The candidates should show proficiency in using a variety of software, including MS Word, MS Excel, Outlook, Adobe Acrobat, and JD Edwards experience is an asset
  • The candidates should exhibit strong problem-solving and analytical abilities, supplemented by good organizational skills. This includes skill in dealing tactfully and sensitively in various situations, exercising substantial discretion with highly sensitive and confidential information
  • The candidates should possess the ability to organize and prioritize work under pressure, meet tight payroll schedules, and maintain a high level of accuracy and efficiency
  • The candidates should have the ability to understand and apply the principles, methods, and techniques of payroll and benefits as they relate to a unionized environment and municipal accounting
  • The candidates should have excellent communication (oral and written) and interpersonal skills, as the role provides technical guidance and advice to user departments and should preferably hold a Group Benefits Associate (GBA) designation or be working towards certification
  • The candidates should have the ability to maintain accurate records, establish and maintain positive working relationships, and work effectively with the public and outside agencies
  • The candidates should have additional certifications such as Certified Employee Benefit Specialist (CEBS), Certified Compensation Professional (CCP), Payroll Compliance Practitioner (PCP), and Payroll Leadership Professional (PLP)

Responsibilities:

  • The candidates should be able to work closely with cross-functional teams, including Finance, People and Culture, as well as external insurance providers to facilitate a positive benefits experience for employees and able to optimize the use of technology to pave the way for the future of the organization’s compensation and benefits administration
  • The candidates should be able to participate in the onboarding of new employees by delivering an overview of the applicable benefits program and assist with completing enrollment forms when needed and act as the primary contact for all employee-related inquiries regarding benefits programs, retirement plans, disability coverage, and wellness initiatives as they relate to applicable collective agreements and City policy
  • The candidates should be able to prepare and distribute benefit statements or information to employees who may have a salary overpayment or any amounts owing to reconcile benefit premiums and respond to pension-related inquiries, including those from the Municipal Pension Plan for retiring employees, and facilitate retirement planning sessions by providing employee entitlement statements
  • The candidates should be able to prepare and disseminate year-end pension reporting, pension adjustment statements, and purchase of service applications and follow up on employee benefit arrearages, for those who may be on a leave of absence or other, and request reimbursement for all outstanding debts. Unusual or extreme debts are referred to the Manager of Payroll and Benefits
  • The candidates should be able to collect and process payment for benefit premiums while employees are on leave and ensure timely and accurate enrollments, reconciliation, payment remittance, adjustments, and reporting are provided to benefit carriers, WorkSafeBC, Municipal Pension Plan, and the City’s HRMS
  • The candidates should be able to update the payroll system with all benefit rate changes to match carrier premiums and comply with collective agreements and participate in the resolution of complex benefits issues, changes, and policy interpretation
  • The candidates should be able to deliver exceptional service by providing accurate, clear, and consistent advice, guidance, and direction to staff and departments when presenting and relaying benefits information and maintain confidentiality when handling employee benefits information and adhere to City policies and legal requirements regarding data privacy and confidentiality
  • The candidates should be able to contribute to the ongoing development of the department by supporting and sharing knowledge with other team members to continually improve operational efficiency
  • The candidates should be able to, in collaboration with the Manager of Payroll and Benefits, provide input for the development and implementation of business processes that will improve the employee experience and streamline the efficiency of the department
  • The candidates should be able to assist with and review the preparation of working documents related to benefits accounts for year-end audits and the production of payroll year-end activities, such as T4’s and other statutory reporting and reconciliation, including Municipal Pension Plan and WorkSafeBC
  • The candidates should be able to participate in the development, implementation, and testing of benefits system changes or new systems, functionality, and regular updates. Perform and coordinate user testing, acceptance, and implementation
  • The candidates should be able to maintain the City’s intranet landing page for FAQ’s and updated benefit forms and provide benefits-related data, as requested, for the purpose of collective bargaining

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

Apply Online

 

 

 

We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!

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