Remote Executive Assistant Operations Virtual Assistant

\nRole Overview \nThis role supports a solo founder managing multiple business and personal workstreams, including a consulting business, short-term rental properties, and household/family logistics. The ideal Virtual Assistant is highly organized, proactive, detail-oriented, and outcome-driven, capable of juggling diverse responsibilities while working independently with clear deliverables and deadlines. \n\n\nCore Responsibilities \nBusiness Administration (Consulting & Services) \n● Consolidate and manage multiple calendars into a single, reliable system \n● Coordinate scheduling and communicate with external contacts on the client’s behalf \n● Assist with meeting setup, confirmations, and follow-ups \n● Complete administrative tasks such as vendor portal submissions (e.g., deal registrations) \n● Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks \n\n\nLight Bookkeeping & Financial Admin Support \n● Review and organize credit card statements and transaction data \n● Assist with basic reconciliation prep (categorizing expenses, flagging discrepancies) \n● Compile financial summaries and documentation for review \n● Maintain clean and well-organized financial records (This role supports bookkeeping but does not replace a formal bookkeeper) \n\n\nHousehold & Family Management (Personal Assistant Tasks) \n● Manage family calendars and ensure all activities are properly scheduled \n● Research, organize, and coordinate summer camps, events, and extracurriculars \n● Track deadlines for: \n○ Event ticket purchases \n○ School applications and requirements \n○ Shadow days and school-related scheduling \n● Assist with researching and ordering household tools (e.g., large digital family calendars) \n● Support general “life admin” tasks to reduce day-to-day mental load\n\n\n Short-Term Rental Operations (3 Properties) \n● Build and maintain Standard Operating Procedures (SOPs) for each property, including: \n○ Vendor and management company contacts \n○ Insurance details \n○ Mortgage/reference documentation \n○ Property overview notes \n● Assist with expanding property listings to additional OTA platforms \n● Support early-stage setup of a direct booking presence or website \n● Handle back-office admin related to rental operations and documentation\n\n\n Communication & Workflow Expectations \n● Role is largely asynchronous \n● Must meet agreed\n\n\nService Level Agreements (SLAs) for: \n○ Task acknowledgment \n○ Clarifying questions \n○ Delivery timelines \n● Strong written communication and proactive updates are essential \n\n\nSecurity & Confidentiality \n● Will be required to sign an NDA \n● Must follow best practices for secure access to systems and financial information \n● Comfortable using approval-based or one-time password tools where required \n● Adherence to basic cybersecurity and confidentiality standards is mandatory \n\n\nRequired Qualifications \n● 3+ years of experience as an Executive Assistant, Operations VA, or Administrative VA \nStrong calendar management and scheduling coordination experience \nComfortable handling financial data and reconciliation support \n● Excellent written English and professional communication skills \n●High attention to detail with strong follow-through \n● Ability to manage multiple workstreams independently \n● Comfortable using AI tools to assist with SOP creation and documentation \n\n\nNice-to-Have Experience \n● QuickBooks or bookkeeping experience \n● Short-term rental or Airbnb operations support \n● Household or personal assistant experience \n● SOP documentation and process-building experience \n\n\nSuccess Indicators \n● Calendars are accurate, centralized, and up to date \n● Financial records are clean, organized, and review-ready \n● Household and family deadlines are met consistently \n● Property SOPs are documented and maintained \n● Tasks are completed on time with minimal follow-up needed \n● Communication is clear, proactive, and reliable\n\n\n\n\n\n$500 - $700 a month\n\nWhy Join Assist World?\n\n\n100% REMOTE\n$50 birthday bonus\n$200 testimonial bonus\n$300 tenure bonus every 6 months\n$500 entry monthly raffle\nNO TRACKER. NO PROBLEM
\n\n#Benefits\n ⏰ Async\n\n