City of Calgary’s Human Resources department is inviting applications from suitable candidates for the position of Administrative assistant. City of Calgary’s Human Resources department manages workforce operations and development. It handles recruitment, training, and benefits administration for a diverse workforce. By prioritizing talent management and employee well-being, it ensures a productive work environment, contributing to the city’s success and reputation as an employer of choice. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: City of Calgary
Department: Human Resources
Position: Administrative assistant – Amendment
No of Vacancies: 1
Salary: $31.30 – $41.86 hourly
Employment Type: Full Time/Temporary (up to 12 months)
Union: CUPE Local 38
Amendment: Apply By
Location: 800 Macleod Trail SE, Calgary, AB T2G 5E6, Canada
Hours of work: Standard 35 hour work week
Shift: 5 day work week, with 1 day off in each 3 week cycle
Job ID: 309129
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have a completed 1 year certificate in Business Administration
Experience: Candidates should have at least 5 years of related experience
Physical Requirements:
- The candidates should have the ability to complete work efficiently and accurately to meet deadlines in a fast-paced environment
Other Requirements:
- The candidates should have advanced proficiency using Microsoft Office (Word, Excel, PowerPoint, Outlook)
- The candidates should have experience drafting reports, emails, and newsletters, which will be considered assets
- The candidates should demonstrate excellent communication skills with a strong attention to detail
- The candidates should possess strong organizational, analytical, and problem-solving skills
- The candidates should display dedication to professionalism, combined with a strong customer-focus and team mindset
Responsibilities:
- The candidates should be able to provide executive support to the Manager of People and Culture and Manager of Pay and Client Services in the Human Resources (HR) business unit
- The candidates should be able to serve as a resource to the business functionality by providing administrative expertise in document and information management, team support, and office administration within the division
- The candidates should be able to provide administrative support, such as boardroom bookings, key/security passes, phone administration, orientation of new staff, scheduling meetings, maintaining phone lists, and organizational charts
- The candidates should be able to assist the manager with budget preparation by reviewing and researching expenditure patterns in prior years, maintaining budget expenditure files, and verifying invoices for payments
- The candidates should be able to purchase materials and supplies, and coordinate contract services and serve as the point of contact for technology-related issues and assist in resolving problems or inquiries related to software issues
- The candidates should be able to design, develop, and maintain a comprehensive work unit filing system to ensure that correspondence and documentation are readily available
Benefits:
- The candidates will get competitive wages, pensions, and other benefits
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!