City of Ottawa’s Community and Social Services Department is inviting applications from suitable candidates for the position of Program administrative clerk. City of Ottawa’s Community and Social Services Department aims to improve residents’ quality of life. It offers programs in housing, child and family support, and community development. The department ensures equitable access to these services, fostering inclusive communities. It collaborates with various stakeholders to address social issues. Its focus is on meeting the diverse needs of Ottawa’s population. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: City of Ottawa
Department: Community and Social Services Department
Service: Long Term Care Services
Branch: LTC Operational Support Branch
Position: Program administrative clerk
No of Vacancies: 1
Salary: $56634.76 – $66266.20 yearly
Employment Type: Full Time/Permanent
Affiliation: CUPE 503 Inside/Outside
Job Category: Long term Care
Location: Ottawa, ON, CA
Shift: 35 hours per week
Requisition ID: 14145
Requirements:
Languages: Candidates must have knowledge of the French and English Language
Education: Candidates should have completion of Grade 12
Experience: Candidates should have minimum of 3 years of experience
Physical Requirements:
- The candidates should be able to organize work efficiently and handle several assignments simultaneously
- The candidates should be able to work under pressure and work independently and with minimal supervision
- The candidates should be able to type 50 words a minute and complete work assignments within deadlines
Other Requirements:
- The candidates should be knowledgeable about the general organization and activities of the specific program, unit, branch or department
- The candidates should understand corporate, departmental, and branch policies and procedures and familiar with office practices and procedures
- The candidates should be proficient in using the Corporate Records Management system and aware of departmental, branch-specific programs and initiatives
- The candidates should have experience with corporate computer and software applications such as Windows, Word, Excel, Access and SharePoint
- The candidates should know applicable health and safety legislation, including the rights and duties of workers and display good judgment and discretion
- The candidates should be able to effectively communicate information to staff and the public, both verbally and in written form and knowledge of health care, common medical diagnoses, and medications
- The candidates should maintain strong interpersonal relations with staff, residents, and visitors and demonstrate tact and discretion and aware that those who do not meet the language requirements will be required to participate in training
- The candidates should meet the designated bilingual language requirements with proficiency in French and English, including oral, reading, and writing skills
- The candidates should note that experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements
- The candidates should be aware of and sensitive to program-specific targets and population and possess excellent interpersonal skills, show initiative and reliability
Responsibilities:
- The candidates should be able to provide clerical and administrative support to assigned program staff by performing word processing, typing, data entry, and filing activities
- The candidates should be able to research information pertaining to program documents and liaise with internal staff and external stakeholders
- The candidates should be able to schedule meetings, respond to inquiries and complaints, and assist in the gathering, compiling, and presentation of material to various stakeholders
- The candidates should be able to constantly monitor and apply best practices for waitlist management
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!